Single Barrel Events
Company Policies
We are sincerely grateful that you have chosen Single Barrel Events to tend to your event. Our
sincere goal is to provide you and your guests with fun but safe service. We have compiled
some of our regulations that will assist us in offering responsible service as well as helping
everything flow smoothly logistically. Thank you again for trusting us to contribute to your big
day.
We are sincerely grateful that you have chosen Single Barrel Events to tend to your event. Our
sincere goal is to provide you and your guests with fun but safe service. We have compiled
some of our regulations that will assist us in offering responsible service as well as helping
everything flow smoothly logistically. Thank you again for trusting us to contribute to your big
day.
Time structure:
We always arrive on property an hour before your event is to begin.
-If you are having a welcome drink we will arrive an hour before that drink is set to be served.
-If your bar is set to open after the ceremony, we will be on property an hour before your
ceremony. This hour is absolutely needed to ensure that we are fully set up and quiet by the
time your ceremony starts and guests arrive at the bar.
Last call:
Last call does not mean the bar has ended. We do last call 30 minutes before your bar is to
close. This 30 minutes is done to ensure the bartender can gather all remaining alcohol in its
original package, tidy up their area, and is to give your guests a “heads up” that the bar is
ending soon. We do not like to end the bar abruptly and would rather give your guests notice.
Last call is just that, a 30 minute notice. You and your guests will be allowed alcohol for 30
minutes past last call. Please note, some venues do not allow a last call to be done. This is out
of our hands.
Set up staff:
Our load in/set up staff will arrive earlier on the day of your event. We will need to work out a
time with you and your venue to drop off the equipment. We will do so with you when we do
your final consultation. Our staff will reconfirm with the coordinator or onsite contact the day of
to ensure the bar is in the correct place. Once the bar has been set up, we can not change the
placement.
Alcohol amounts:
We pour one ounce pours with every cocktail. This includes our batched cocktails. We
calculate the recipe based on this one ounce pour. We are happy to customize any recipe to
make the cocktail of your choice the best it can be. We only allow one drink per guest at a
time. Your bartender must make all cocktails, please do not bring any home made pre-mixed
cocktails for us to serve. We can not control the amount of alcohol served in these cocktails.
We require a 9oz glass for your wine and a 14 or 16oz glass for your cocktails.
Shots and straight liquor cocktails:
Your bartender has been trained to not offer shots. This does include single liquor cocktails
such as bourbon on the rocks, Martinis and Old Fashions. As a compromise we are happy to
offer Old Fashions during cocktail hour but will discontinue serving the cocktail after cocktail
hour has ended.
Food must be served:
Tennessee state law does require that food be “available” during all bar serving times. This
includes welcome drinks, cocktail hour and the duration of your event. Examples of acceptable
food options are as simple as cheese trays, chips and dips and popcorn bars.
Checking of identification:
Our Bartenders will check the ID of anyone they feel may be under the age of 30. Per
Tennessee state law, they are required to confirm that they are serving an “of age” patron. We
typically only check the ID one time. If a person of age is found to be providing alcohol to an
underage person. That person will be denied drinks for the remainder of the night.
Consultation:
On our call with you to go over your selections, we will gather all information needed to
calculate quantities. This calculation is an educated guess after thousands of weddings.There
is no way for us to get calculations spot on. Every event is different, guests are different, and
we do not know what your guests will lean towards. We are calculating the amounts based on
experience. You will be responsible to take home any and all remaining alcohol. When you
receive your alcohol quotes, you are welcome to make any change you wish. You can remove
or add to this quote in any way up to two weeks before your event. If you do not feel that the
amount on your quote is enough for your guests, please let us know and we will
accommodate. On the day of your event, we can not provide more alcohol if anything runs out.
You are welcome to go out for more alcohol, and give it to the bartender to serve, but Single
Barrel Events can not bring more to the event on the night of. Please schedule your alcohol
consult no later than 30 days before your event.
Alcohol order confirmation:
Your final order for alcohol must be confirmed and sent to the liquor store 14 business days
before your event. Any changes after this time can not be made. If you would like to contribute
to the amounts purchased prior to your event, you are welcome to purchase and give the
bartender any additional items. Please keep in mind we limit beer selections to four (including
seltzers) and wine selections to three. We are at the mercy of the supply chain. We can not
guarantee that the exact spirit you have selected will be in stock. We recommend having a
back up selection in mind in case the supplier does not send said product to our area/store.
We will let you know ahead of time if an item does not come in.
Self serving:
While you have a licensed and insured bartender on site, your guests are not permitted to
serve themselves. They may not serve themselves from the bar and may not serve themselves
from their own supply. This includes stashes in vehicles, purses and pockets. We have the right
to discontinue service if guests are self serving at your event. This is to ensure that the
bartenders are controlling the amount of alcohol provided. If a guest becomes intoxicated off of
their own stash, this can put in danger the bartenders liability and our alcohol insurance. This
does not include alcohol consumption during the “getting ready” hours before our staff has
arrived. However, if when the bartender arrives, and someone from the bridal party is
intoxicated, they will refuse service to that person.
Discontinuing service to intoxicated guests:
Our staff go through extensive training to spot the signs of intoxication. Our goal is to not allow
guests to reach this level, but if they do feel someone has reached this level they will
discontinue service to that person. This is for the safety of the guest as well as our liability as a
company. If a guest is found to be providing alcohol to an intoxicated person, that person also
will be denied service for the remainder of the night.
Bar placement:
Single Barrel Events will not move bars.
We are happy to provide a champagne set up, beer and wine table or even a signature cocktail
welcome drink/cocktail hour bar, but that bar will not move to another location after cocktail
hour.
This bar will simply shut down and all alcohol/garnish and mixer will be hidden behind that bar.
Your coordinator however is welcome to move the product to the other bar.
PLEASE NOTE:
If you have hired two bartenders, or a bar back, one of the bartenders will be
happy to move the product to the second bar. If you have only hired one bartender, that
bartender can not move anything from one bar to the other. The coolers and bar will stay in that
location for the remainder of the night. The reception bar will open immediately after the
cocktail hour bar shuts down.
VERY IMPORTANT:
Bars can not be placed on top levels of balconies, mezzanines, or porches. Getting our
equipment, coolers and bars up steps is not possible due to weight. We want to ensure our
staff are not injured in the set up or break down of your bar.
Payment for services:
Your retainer is due as soon as you would like to book our services. This will reserve your date
and add you to our calendar. Final payment is due 48 hours before your event. You are
welcome to pay via CC over the phone, via Venmo (friends and family) or by mailing a check to:
SINGLE BARREL EVENTS
1703 E BROADWAY AVE
MARYVILLE, TN
37804
Payment for alcohol:
Your alcohol is paid directly to the liquor store. Once your alcohol order has been confirmed by
you, you will receive an easy to use link that takes you directly to a safe payment portal to pay
for your alcohol in full. This must be paid before your event or we will not be allowed to have it
delivered. This link is easiest to access from a laptop or desk top. It is not optimized for mobile
devices.
Gratuity for bartender:
Single Barrel Events and your bartenders are genuinely grateful for any gratuity. It is absolutely
not expected and we will never solicit for tips. You are given the choice between one of the
three following options.
1. Tip jar only - A small glass fish bowl tip jar will be out on the bar all night.
2. Host gratuity - A $15 per hour gratuity will be added to your invoice and no tip jar out.
3. Host gratuity AND Tip Jar - A $15 per hour gratuity will be added to your invoice and that
bartender will also have a tip jar on the bar. This is the most popular option but this is
absolutely your choice.
Attire:
Your bartender will arrive in one of two uniforms. If your event is outside in the summer months,
they may be in long, nice black shorts or a nice knee length black skort. They will also have on
a nice collared black short sleeved polo. If you prefer long pants and long shirts in the summer
months, please let us know so we can prepare. If your event is indoors, the bartender will have
long nice dress slacks. They will always have black close toed shoes as well. Your bartender
may wear a black jacket in the cooler months.
Weather:
We do not automatically provide a tent for the bar. A back up rain plan should be in place with
your coordinator for the bar location should it rain. If the temperature is below 45 degrees we
require the bar to be indoors or a heater to be present for the bartender. We also ask that you
not ask staff to be directly in the sun in the hot summer months. Safety of our staff is a great
concern for us. If the change of rain is 30% or higher during the time of set up, you will need to
go with your rain plan. Bars can not be moved once they are in place.
Trash:
We do not have the ability take any trash with us after the event has ended. Our bartenders
arrive in their own vehicles and can not take trash with them. We do not have the ability to
empty the bar trash throughout the night. The bartender can not leave the bar unattended.
Typically this responsibility is on the venue staff or coordination team. Please verify who will be
handling trash prior to your event.
Mini bottles as wedding favors:
While you have a licensed and insured bartender on property, you can not offer any alcohol
“favor” that could be considered as self serving. This includes having mini bottles of alcohol/
moonshine on a table for guests to take. Please ask us about other alcohol themed wedding
favors as we have many other fun ideas!
Servers responsibility:
Our amazing food servers are there to help your food service run as smoothly as possible. That
said, it is incredibly helpful to have an expectation list sent to us. Typical duties include, serving
food via a buffet cafeteria style, plated dinner (if specified) or just tending to the buffet and
letting guest self serve. Responsibilities also include, clearing of plates after service, clearing
tables of empty glassware, bottles or trash. Picking up trash on ground, checking and tending
to non alcoholic drink station and edible ice. If the staff are working under a caterer they will
follow the lead and direction of the head caterer. If you wish to have a server manager on site,
please request this at any time. Our staff does not cut cake. This is not something we are
trained to execute.
Horse trailer safety:
Please do not allow guests or any other vendors to get inside the Single Barrel Events Horse
Trailer Bars. This is a liability for us. You are welcome to decorate the outside of the Horse
Trailers in any way you would like. This includes florals and signs. We do need some working
space on the actual bar top but please feel free to add decor to compliment your event.
Taking items from the bar equipment before event:
Please do not take any items from our equipment. This includes dispensers, bottle openers,
garnish and mixers and of course alcohol. We provide exactly what is needed to make your bar
perfect and if it is taken before the event this can present issues. If anything is missing or
broken by a guest, you will be charged for this item.
Garnish and mixer:
We offer a garnish and mixer package for full bars. Each package covers between 1 -150
people. This is sold as a package and we take back with us what is not opened. Any opened
product is yours to take. These items (cokes, sprites, bottled water) are for mixing cocktails
ONLY. We do not bring enough product to supply non alcoholic beverages for the evening. We
do not want to run out of mixers for your cocktails. If you want your guest to have bottled
water or sodas you will have to provide and bring whatever you would like. Your catering
company will likely be bringing tea, lemonade and often times, water. Please check with your
catering company to confirm what they will be bringing.
Securing remaining alcohol:
We must secure the alcohol in a locked location at the end of the event. This can be a locked
room on the venue property, a vehicle or a cabin room. Please do not offer to distribute the
“leftover” alcohol to your guests. This simply will not be permitted.
Non alcoholic beverages:
We do not offer non alcoholic beverages, coffee or drink stations. This is typically set up by
your caterer. The best way to offer waters and sodas to your guests is in a bin with ice that is
available for guests to quick grab. The sodas and waters that we keep at the bar are for mixing
cocktails only.
Glassware:
Missing or broken glassware will be charged back to you as the host. The charge for this is $10
per glass. Our staff will do their best to search the property for any hidden glassware. If our
staff breaks a glass, there is no charge to you.
We always arrive on property an hour before your event is to begin.
-If you are having a welcome drink we will arrive an hour before that drink is set to be served.
-If your bar is set to open after the ceremony, we will be on property an hour before your
ceremony. This hour is absolutely needed to ensure that we are fully set up and quiet by the
time your ceremony starts and guests arrive at the bar.
Last call:
Last call does not mean the bar has ended. We do last call 30 minutes before your bar is to
close. This 30 minutes is done to ensure the bartender can gather all remaining alcohol in its
original package, tidy up their area, and is to give your guests a “heads up” that the bar is
ending soon. We do not like to end the bar abruptly and would rather give your guests notice.
Last call is just that, a 30 minute notice. You and your guests will be allowed alcohol for 30
minutes past last call. Please note, some venues do not allow a last call to be done. This is out
of our hands.
Set up staff:
Our load in/set up staff will arrive earlier on the day of your event. We will need to work out a
time with you and your venue to drop off the equipment. We will do so with you when we do
your final consultation. Our staff will reconfirm with the coordinator or onsite contact the day of
to ensure the bar is in the correct place. Once the bar has been set up, we can not change the
placement.
Alcohol amounts:
We pour one ounce pours with every cocktail. This includes our batched cocktails. We
calculate the recipe based on this one ounce pour. We are happy to customize any recipe to
make the cocktail of your choice the best it can be. We only allow one drink per guest at a
time. Your bartender must make all cocktails, please do not bring any home made pre-mixed
cocktails for us to serve. We can not control the amount of alcohol served in these cocktails.
We require a 9oz glass for your wine and a 14 or 16oz glass for your cocktails.
Shots and straight liquor cocktails:
Your bartender has been trained to not offer shots. This does include single liquor cocktails
such as bourbon on the rocks, Martinis and Old Fashions. As a compromise we are happy to
offer Old Fashions during cocktail hour but will discontinue serving the cocktail after cocktail
hour has ended.
Food must be served:
Tennessee state law does require that food be “available” during all bar serving times. This
includes welcome drinks, cocktail hour and the duration of your event. Examples of acceptable
food options are as simple as cheese trays, chips and dips and popcorn bars.
Checking of identification:
Our Bartenders will check the ID of anyone they feel may be under the age of 30. Per
Tennessee state law, they are required to confirm that they are serving an “of age” patron. We
typically only check the ID one time. If a person of age is found to be providing alcohol to an
underage person. That person will be denied drinks for the remainder of the night.
Consultation:
On our call with you to go over your selections, we will gather all information needed to
calculate quantities. This calculation is an educated guess after thousands of weddings.There
is no way for us to get calculations spot on. Every event is different, guests are different, and
we do not know what your guests will lean towards. We are calculating the amounts based on
experience. You will be responsible to take home any and all remaining alcohol. When you
receive your alcohol quotes, you are welcome to make any change you wish. You can remove
or add to this quote in any way up to two weeks before your event. If you do not feel that the
amount on your quote is enough for your guests, please let us know and we will
accommodate. On the day of your event, we can not provide more alcohol if anything runs out.
You are welcome to go out for more alcohol, and give it to the bartender to serve, but Single
Barrel Events can not bring more to the event on the night of. Please schedule your alcohol
consult no later than 30 days before your event.
Alcohol order confirmation:
Your final order for alcohol must be confirmed and sent to the liquor store 14 business days
before your event. Any changes after this time can not be made. If you would like to contribute
to the amounts purchased prior to your event, you are welcome to purchase and give the
bartender any additional items. Please keep in mind we limit beer selections to four (including
seltzers) and wine selections to three. We are at the mercy of the supply chain. We can not
guarantee that the exact spirit you have selected will be in stock. We recommend having a
back up selection in mind in case the supplier does not send said product to our area/store.
We will let you know ahead of time if an item does not come in.
Self serving:
While you have a licensed and insured bartender on site, your guests are not permitted to
serve themselves. They may not serve themselves from the bar and may not serve themselves
from their own supply. This includes stashes in vehicles, purses and pockets. We have the right
to discontinue service if guests are self serving at your event. This is to ensure that the
bartenders are controlling the amount of alcohol provided. If a guest becomes intoxicated off of
their own stash, this can put in danger the bartenders liability and our alcohol insurance. This
does not include alcohol consumption during the “getting ready” hours before our staff has
arrived. However, if when the bartender arrives, and someone from the bridal party is
intoxicated, they will refuse service to that person.
Discontinuing service to intoxicated guests:
Our staff go through extensive training to spot the signs of intoxication. Our goal is to not allow
guests to reach this level, but if they do feel someone has reached this level they will
discontinue service to that person. This is for the safety of the guest as well as our liability as a
company. If a guest is found to be providing alcohol to an intoxicated person, that person also
will be denied service for the remainder of the night.
Bar placement:
Single Barrel Events will not move bars.
We are happy to provide a champagne set up, beer and wine table or even a signature cocktail
welcome drink/cocktail hour bar, but that bar will not move to another location after cocktail
hour.
This bar will simply shut down and all alcohol/garnish and mixer will be hidden behind that bar.
Your coordinator however is welcome to move the product to the other bar.
PLEASE NOTE:
If you have hired two bartenders, or a bar back, one of the bartenders will be
happy to move the product to the second bar. If you have only hired one bartender, that
bartender can not move anything from one bar to the other. The coolers and bar will stay in that
location for the remainder of the night. The reception bar will open immediately after the
cocktail hour bar shuts down.
VERY IMPORTANT:
Bars can not be placed on top levels of balconies, mezzanines, or porches. Getting our
equipment, coolers and bars up steps is not possible due to weight. We want to ensure our
staff are not injured in the set up or break down of your bar.
Payment for services:
Your retainer is due as soon as you would like to book our services. This will reserve your date
and add you to our calendar. Final payment is due 48 hours before your event. You are
welcome to pay via CC over the phone, via Venmo (friends and family) or by mailing a check to:
SINGLE BARREL EVENTS
1703 E BROADWAY AVE
MARYVILLE, TN
37804
Payment for alcohol:
Your alcohol is paid directly to the liquor store. Once your alcohol order has been confirmed by
you, you will receive an easy to use link that takes you directly to a safe payment portal to pay
for your alcohol in full. This must be paid before your event or we will not be allowed to have it
delivered. This link is easiest to access from a laptop or desk top. It is not optimized for mobile
devices.
Gratuity for bartender:
Single Barrel Events and your bartenders are genuinely grateful for any gratuity. It is absolutely
not expected and we will never solicit for tips. You are given the choice between one of the
three following options.
1. Tip jar only - A small glass fish bowl tip jar will be out on the bar all night.
2. Host gratuity - A $15 per hour gratuity will be added to your invoice and no tip jar out.
3. Host gratuity AND Tip Jar - A $15 per hour gratuity will be added to your invoice and that
bartender will also have a tip jar on the bar. This is the most popular option but this is
absolutely your choice.
Attire:
Your bartender will arrive in one of two uniforms. If your event is outside in the summer months,
they may be in long, nice black shorts or a nice knee length black skort. They will also have on
a nice collared black short sleeved polo. If you prefer long pants and long shirts in the summer
months, please let us know so we can prepare. If your event is indoors, the bartender will have
long nice dress slacks. They will always have black close toed shoes as well. Your bartender
may wear a black jacket in the cooler months.
Weather:
We do not automatically provide a tent for the bar. A back up rain plan should be in place with
your coordinator for the bar location should it rain. If the temperature is below 45 degrees we
require the bar to be indoors or a heater to be present for the bartender. We also ask that you
not ask staff to be directly in the sun in the hot summer months. Safety of our staff is a great
concern for us. If the change of rain is 30% or higher during the time of set up, you will need to
go with your rain plan. Bars can not be moved once they are in place.
Trash:
We do not have the ability take any trash with us after the event has ended. Our bartenders
arrive in their own vehicles and can not take trash with them. We do not have the ability to
empty the bar trash throughout the night. The bartender can not leave the bar unattended.
Typically this responsibility is on the venue staff or coordination team. Please verify who will be
handling trash prior to your event.
Mini bottles as wedding favors:
While you have a licensed and insured bartender on property, you can not offer any alcohol
“favor” that could be considered as self serving. This includes having mini bottles of alcohol/
moonshine on a table for guests to take. Please ask us about other alcohol themed wedding
favors as we have many other fun ideas!
Servers responsibility:
Our amazing food servers are there to help your food service run as smoothly as possible. That
said, it is incredibly helpful to have an expectation list sent to us. Typical duties include, serving
food via a buffet cafeteria style, plated dinner (if specified) or just tending to the buffet and
letting guest self serve. Responsibilities also include, clearing of plates after service, clearing
tables of empty glassware, bottles or trash. Picking up trash on ground, checking and tending
to non alcoholic drink station and edible ice. If the staff are working under a caterer they will
follow the lead and direction of the head caterer. If you wish to have a server manager on site,
please request this at any time. Our staff does not cut cake. This is not something we are
trained to execute.
Horse trailer safety:
Please do not allow guests or any other vendors to get inside the Single Barrel Events Horse
Trailer Bars. This is a liability for us. You are welcome to decorate the outside of the Horse
Trailers in any way you would like. This includes florals and signs. We do need some working
space on the actual bar top but please feel free to add decor to compliment your event.
Taking items from the bar equipment before event:
Please do not take any items from our equipment. This includes dispensers, bottle openers,
garnish and mixers and of course alcohol. We provide exactly what is needed to make your bar
perfect and if it is taken before the event this can present issues. If anything is missing or
broken by a guest, you will be charged for this item.
Garnish and mixer:
We offer a garnish and mixer package for full bars. Each package covers between 1 -150
people. This is sold as a package and we take back with us what is not opened. Any opened
product is yours to take. These items (cokes, sprites, bottled water) are for mixing cocktails
ONLY. We do not bring enough product to supply non alcoholic beverages for the evening. We
do not want to run out of mixers for your cocktails. If you want your guest to have bottled
water or sodas you will have to provide and bring whatever you would like. Your catering
company will likely be bringing tea, lemonade and often times, water. Please check with your
catering company to confirm what they will be bringing.
Securing remaining alcohol:
We must secure the alcohol in a locked location at the end of the event. This can be a locked
room on the venue property, a vehicle or a cabin room. Please do not offer to distribute the
“leftover” alcohol to your guests. This simply will not be permitted.
Non alcoholic beverages:
We do not offer non alcoholic beverages, coffee or drink stations. This is typically set up by
your caterer. The best way to offer waters and sodas to your guests is in a bin with ice that is
available for guests to quick grab. The sodas and waters that we keep at the bar are for mixing
cocktails only.
Glassware:
Missing or broken glassware will be charged back to you as the host. The charge for this is $10
per glass. Our staff will do their best to search the property for any hidden glassware. If our
staff breaks a glass, there is no charge to you.
We highly value the safety and security of your party and our employees. All policies above will be covered during consultation and setup of contracts. If you have any questions or concerns, please address them in a timely manner. We will do everything within these policies to accommodate your party as well as review all matters with reference to these policies.
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